Streamline employee onboarding with an LMS
When you hire someone, they should be fully aware of everything that’s going on in your workplace. This means that certain activities are required to show new employees all their responsibilities and connections with other employees. It also includes getting to know your team members and the company’s cultural practices.
Here, we’ll focus on learning management systems (LMS) and how cost-effective onboarding platforms can help with onboarding. These platforms are designed to ensure efficient corporate education, so they have enhanced capabilities for distributing learning materials and motivating users to watch learning materials and complete assigned tasks. I am. Let’s take a look at how digital onboarding solves problems more efficiently compared to traditional paper-based approaches, and how you can use an LMS to do so.
Rise of digital onboarding solutions
Not so long ago, onboarding involved a lot of paperwork, including correcting all employee information, including name, contact information, and job responsibilities. Managers had to coach them on their first work day, show them everything they need to do, and connect them with their colleagues.
The use of digital apps is now widespread across all industries. Although learning management systems are primarily used for corporate education, they are also very suitable for organizing onboarding sessions. Fundamentally, onboarding is a learning activity. Newcomers learn what to do at work and practice it. Therefore, learning videos and gamification are valuable in employee onboarding.
Other tools such as project management apps and HR suits can also be used for onboarding, but most of them lack the specific features mentioned above. Therefore, it cannot address onboarding needs such as distributing content about company activities or creating learning tasks such as surveys to motivate new hires to solve problems. Different companies may need different onboarding applications, but we’ll focus on LMS. Let’s take a closer look.
How to use LMS for employee onboarding
Learning management systems focus on corporate education. Unlike project management tools, it has more features for social interaction and motivation. You can also deliver content like videos and long-form reading material more efficiently, and task management features focus on reviewing and strengthening your knowledge. See 5 concrete ways learning management systems are transforming education
1. Introducing a human-centered onboarding LMS
Many people fear that technology will replace humans and our interactions will become primitive, but the opposite is actually true. When you use digital tools to speed up your work, you have much more time to spend on more honest and meaningful communication. We used to spend a lot of time on paperwork, but now we can use LMS tools to organize all our learning and employee data faster.
Advantages of virtual onboarding include having all relevant employee information displayed on the profile, including name, contact information, and occupation. Additionally, you can check the progress of your learning modules and contact us at any time if necessary.
2. Create a personalized onboarding video
Continuing the conversation about human-centered onboarding, each role in a company requires unique direction. A learning management system makes it easy to create a series of videos for each role and deploy them as learning paths. This saves a lot of time and ensures each new employee has the materials they need.
Additionally, many LMSs allow administrators to further customize each user’s learning journey by taking into account the user’s psychological characteristics. While the videos remain the same, managers can create specific tasks for new hires to complete and use LMS functionality to communicate with new hires during onboarding.
3. Create an onboarding remote using LMS
With the rise of remote education and remote working, managing these processes has become increasingly important. If at least some of your team can work remotely, you can stay connected and work from different locations. Programming, writing, project management, and many other roles can be performed securely online. Therefore, using digital tools that help your remote work organization will improve your company’s sustainability and resilience, ensuring that your employees can perform all their tasks no matter where they are.
4. Deliver a gamified onboarding experience
When people do what they want to do, they always do it much better. Our brains are designed to compete for rewards and achieve something, even if it’s virtual. That’s why we all play games, whether it’s on the computer, on social, or in some other form. That’s why corporate education professionals are paying a lot of attention to gamification. This includes the ability to award badges for task completion, create user leaderboards, and make the learning process interactive, allowing learners to choose how they respond.
5. Automate all processes
Last but not least, LMS and other digital technologies automate much of the onboarding process. This means reducing onboarding costs, freeing up time for other tasks, or reducing workload without sacrificing efficiency. You don’t need specific roles or rooms for employees to work in to facilitate onboarding. Everything is automated and all processes can be run online without any issues, whether your team is remote or on-site.
To get the most value, it’s important to align onboarding with your business goals. Next, let’s focus on the specific benefits your company can gain by implementing LMS-based onboarding.
Benefits of paperless employee onboarding
As you can see, bringing everything online and automating it has many benefits compared to an all-hands-on-deck approach. You’ll need to invest in an LMS, but it costs just $1 per user per month and all onboarding processes are automated and optimized. Let’s take a closer look at the benefits you can get here.
Managers save a lot of time that would otherwise be spent on paperwork and organization. They can use this time to communicate with newcomers and explain all aspects of the job. Creating onboarding modules for your specific company culture will help new employees understand all the peculiarities of your workplace and provide them with information when they need it. Team members can stay connected and learn on the job, no matter where they are, so they can hit the ground running from day one in their positions. Such a solution ensures an environmentally friendly onboarding process, as paper is a major factor in human pollution. Motivational features like badges and interactive tasks increase user engagement and ensure onboarding success.
Therefore, by using a learning management system, companies can manage the onboarding process more efficiently.
Establishing sustainable onboarding practices
A good LMS offers many benefits to businesses in any industry. Most importantly, it increases the sustainability of the company as managers can organize everything faster and stay connected with everyone using the internet.
With an LMS, company executives can organize onboarding processes, set tasks, and stay connected with employees from anywhere. Additionally, using an LMS for onboarding has many environmental benefits as it eliminates the need for paper and generates significantly less waste. Therefore, using digital onboarding tools saves time and money, increases your company’s competitiveness, and is a good investment for any business.
Editor’s Note: Check out our directory to find, choose, and compare the top onboarding software in the eLearning industry.
Smart LMS
CleverLMS is a versatile training and management platform customized for enterprises. CleverLMS provides features for interactive employee training, task management, knowledge sharing, and cultivating company culture.
